Bilsborrow Car Sales Limited is committed to respecting and protecting your personal data whilst it is in our care. We have strict policies and procedures in place to protect your data when we acquire it.
We will process your data strictly in accordance with the EU General Data Protection Regulation (EU) 2016/679) ("GDPR") under our chosen lawful reason of legitimate interests which means we will only use it for the purposes for which it was collected.
We will use and process your personal information as set out below where it is necessary for us to carry out activities for which it is in our legitimate interests as a business to do so.
To verify the accuracy of information that we hold about you and create a better understanding of you as a customer.
To respond to your enquiries and fulfil any requests you make to us.
To provide vehicle support and warranty activities.
For network and security purposes i.e. in order for us to take steps to protect your information against loss, damage, theft or unauthorised access.
To comply with a request from you in connection with the exercise of your rights.
Under some circumstances we may process your personal information under a different lawful reason:
We may process your personal information to comply with our legal requirements (for example to register your car with the DVLA)
We may share your data with other group companies only within the UK to fulfil the requirements of your purchase or warranty claims. We may pass your data to an organisation who may contact you to assist in warranty repairs but will not divulge it to any other organisation unless we are obliged to disclose your data by law. You will be informed at point of sale as to who we will share your data with.
We take steps to ensure that any third-party suppliers who handle your information comply with data protection legislation and protect your information just as we do. We only disclose personal information that is necessary for them to provide the service they are undertaking for you.
In some circumstances the third party supplier will be the data controller of your personal information, (for example a Finance Company or Warranty provider).
Our servers are protected using HTTP and SSL technology, so whilst your data is in our care we know it’s as secure as it can be. We will minimise your data to eliminate any unnecessary duplication and we always ensure that the privacy of your information is paramount when designing new systems for data processing. Our staff are trained in data security, and our policies and procedures help them to understand what is required under their obligations to us, and their responsibilities under the Data Protection Act 2018 and other policy legislation.
Your data will be kept for the length of time specified by whichever current regulation applies to each category after which it will be deleted. We will restrict the length of time any sensitive personal data is held by us to that required for its initial use only. It will be deleted immediately thereafter.
We do not retain personal information for longer than is necessary.
If we have a relationship with you (e.g. you are a customer), we hold your personal information normally for 6 years from the date our relationship ends. We hold your personal information for this period to establish, bring or defend legal claims. Our relationship may end for a number of reasons including where the vehicle warranty expires or we have been made aware that you no longer drive that vehicle.
Where we have obtained your personal information following a request for information, test drive, quotation or any other information on any of our retailed products, we hold your personal information for a maximum of three years from the date we collect that information, We hold your personal information for this period to give us an opportunity to form a relationship with you.
The only exceptions to the periods mentioned above are where:
The law requires us to hold your personal information for a longer period, or delete it sooner.
Where you have raised a complaint or concern regarding a product or service offered by us, in which case we will retain your information for a period of 6 years (10 years for Product liability) following the date of that complaint or query; or
You exercise your right to have the information erased (where it applies) and we do not need to hold it in connection with any of the reasons permitted or required under the law.
We are always happy to continue to tell you what personal information of yours we hold on an informal basis as we have always done in the past and to update it accordingly. However, under the General Data Protection Regulation you may formally ask to see what personal data of yours we hold by means of a Subject Access Request and have the formal rights of rectification and under some circumstances the rights to erasure, to restrict and object to the processing. You will also have the rights to information about any automatic processing. You may exercise these rights or ask any questions regarding our data protection policy by contacting us and of course you have the right to complain to the UK regulatory body the Information Commissioners' Office who you can find at https://ico.org.uk/concerns/ Notwithstanding this, we welcome any input you care to give us in the course of our normal business transactions about changes to your personal data and we will incorporate them into our records straight away.
You have a number of rights in relation to your personal information under data protection law. In relation to most rights we will ask you for information to confirm your identity and, where applicable, to help us search for your personal information. Except in rare cases we will respond to you within 30 days after we have received any request (including any identification documents requested.) There will normally not be any charge for this.
Ask for a copy of the information we hold about you.
Correct and update your information.
Withdraw your consent (where we rely on it)
Object to our use of your information (where we rely on our legitimate interests to use your personal information) provided we do not have any continuing lawful reason to continue to use and process the information. When we do rely on our legitimate interests to use your personal information for direct marketing, we will always comply with your right to object.
Erase your information (or restrict its use), provided we do not have any continuing lawful reason to continue to use and process that information.
You may formally exercise the above rights and /or manage your information by contacting us using the details below:
Post: Bilsborrow Car Sales Ltd, Nicholsons Garage, A6 Garstang Road, Bilsborrow, Preston PR3 0RD
Phone: 01995 640450
If you have any specific data protection concerns or a complaint, you can address it to firstname.lastname@example.org
If you are unhappy, you have the right to lodge a complaint with The Information Commissioner's office whose contact details are:
Information Commissioner's Office
Call: 0303 123 1113
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Bilsborrow Car Sales Limited takes the utmost care to protect and secure your personal data always when it is in our possession. We only lawfully collect it, process it and share it with other organisations strictly for the purpose for which it was obtained. We will tell you what data we collect, why we process it and who we share it with and why. We will always do this with the greatest transparency possible and grant you your individual rights under the GDPR without hesitation. We will never divulge your data to any other organisation unless we are obliged to disclose your data by law. We will only hold your personal data for the periods defined by current regulations and will delete it immediately afterwards. You can have the confidence to safely trust us to look after your personal data as you can have the confidence to safely trust us to look after your motoring needs.
We are proud that you have given us your trust and we promise to honour that trust in the protection of your data.